OnlineVIEW
Authority can be controlled
use traceability
Files can be managed
專注於文件交流的管理系統
We Focus On Documents Distribution
OnlineVIEW
File sending and communication solution
Why design?
In the business process of an enterprise, procurement needs to send purchase orders to upstream manufacturers, sales needs to send product information and quotations to customers, groups need to send guidance documents to branches, and brands need to send event planning to chain organizations. Interaction based on electronic files is full of daily business operations. However, with the improvement of communication efficiency, some new problems have also arisen:
Existing pain points
It is impossible to control the use rights, life cycle and secondary diffusion of the files directly, and it is impossible to trace the usage of the files. Documents are sometimes sent to the wrong people, and the right people forget to do so. Documents are scattered everywhere, unable to be archived, sorted, and counted.
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uncontrollable
file leak
sending disorder
untraceable
Data Restricted
unable to archive
History Program Disadvantages
DRM system controls file permissions
Using the DRM system to control file permissions requires running EXE on the other party's computer, which may be infected with ransomware, and cannot be viewed on mobile phones and PADs.
OA/CRM document management system
Using OA/CRM/document management systems, etc. to provide file linking functions cannot provide sufficient protection options. At the same time, it means that key systems will be exposed on the external network, increasing security risks.
online file solution
Using the online file solution provided by the network manufacturer, the file needs to be uploaded to their server, and the file will be monitored by the platform
Do you wish to have such a system?
It can prevent sending files by mistake or missing files, or in case of sending by mistake, it can be withdrawn immediately.
Files sent in the past should not be intercepted by irrelevant personnel, nor should they be forwarded to third-party vendors.
The use of files should be controlled within certain permissions, such as time times, copying, pasting, printing...
When the file is displayed, it can display a dynamic watermark, indicating the current user, time, IP, etc.
The sent files can not only be viewed on the computer, but also can be viewed on the mobile phone and ipad.
Ability to retroactively track file usage.
What is the OnlineVIEW?
our solution
employee upload
supervisor audit
Private Cloud
OnlineVIEW
permanent staff
permanent staff
computer
mobile phone/PAD
computer
mobile phone/PAD
our solution
Upload review
When uploading files, verification is required to take effect, preventing employees from
Accidentally put important files on the Internet.
organization synchronization
Import users and organizations from AD, and log in with AD username and password.
Time and frequency control
If the time is not up, the time is over, or the number of times is exceeded, it will not be opened.
Permission Control
It is clear at a glance who uploaded the file, who reviewed it, who viewed it, and who deleted it.
notification
When the file or directory that the user cares about changes, a message is sent to it to prevent missing important files.
Copying and printing are prohibited
Copying of the contents of the document elsewhere or printing is prohibited.